This Position:
The secretary is responsible for performing a wide variety of routine administrative and clerical support
activities for a federal human resources office.

Responsibilities:

-Communicate with applicants and guide them to compete qualification forms.
-Supports the Human Resources Specialists by performing the full range of clerical support duties for
staffing projects;
-Reviews Human Resources documents and other correspondence for accuracy and regulatory
adherence; and requesting additional documentation as necessary;
-Prepares a variety of form letters for distribution to applicants;
-When appropriate, contacts other HR sections and agency’s Divisions to verify data;
-Monitors the output from HR systems and completes necessary actions to correct any errors;
-Develops spreadsheets, tracking tools, reports and presentations using Microsoft Office;
-Provides office support functions such as answering the phone, distributing mail, maintaining calendars,document scanning, and coordinating meetings and reserving conference rooms;
-Uses automated systems to enter data and maintain human resources files;
-Creates required HR reports and distributes reports.

Minimum Qualifications: (An employee must have the following credentials, training, and experience.)

-Experience as a secretary
-College of University Certificate
-Lower Certificate in English
-Fluent on conversation in English
-Demonstration of proficiency in Microsoft Word
-Ability to type at least 45 words per minute